A memo from the co-chairs of the Council for the Built Environment, Dr. Carol Fierke, Provost and Executive Vice President, and Dr. Jerry Strawser, Executive Vice President for Finance and Operations and Chief Financial Officer, regarding the purpose and importance of the Space Inventory Update can be found HERE.
Starting in 2018, the Space Inventory Update will be completed online. The website is https://spaceinventory.tamu.edu/. To gain access to this system, please contact Katie Crowley (979-458-1227).
Instructions for using the system can be found here.
Brazos County Space Inventories DUE NO LATER THAN WEDNESDAY, AUGUST 22, 2018
Non-Brazos County Space Inventories DUE NO LATER THAN WEDNESDAY, SEPTEMBER 12, 2018
Links to Printable Versions of Helpful Information:
Attached for your use in updating your facilities inventory are the following code listings:
- ROOM TYPE CODES
- FUNCTION CODES
- SYSTEM PART CODES
- SAMPLE INVENTORY
- PRORATION OF ROOM FUNCTION & PART OF THE TAMU SYSTEM
- ORGANIZATIONAL UNIT LISTING
- CLASSROOM UTILIZATION EXAMPLE REPORT
Please read the instructions that follow and make necessary changes to your inventory reflecting space assignments as they will exist in the FALL. Should you require a hard copy version of the code listing shown above, please contact the Office of Mapping and Space Information at (979) 845-8661.
DEPARTMENTAL ENDORSEMENT & SUBMITTAL
After you complete the facilities inventory update, forward the inventory to your unit head for review and signature. A memorandum forwarding the corrected inventory should be sent to the Office of Mapping and Space Information, Suite 1001, General Services Complex, 1369 TAMU, OR email it to firstname.lastname@example.org. Please retain a copy of the inventory file for your records.
If you have any questions, please contact:
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ROOM DETAIL LISTING
Please verify and make any necessary changes to the following room detail elements:
1. Floor Level/Room Number
Please check the room numbers on the doors carefully against those listed on the inventory and make necessary corrections. Each room should have a unique and permanently affixed number. Important: the room numbers listed on the space inventory must coincide with the room numbers for annual equipment inventory purposes.
2. Room Type Code and Description
This is the general description of what kind of room this is. The nine overall categories defined by the Texas Higher Education Coordinating Board are:
Within each category, a number of codes and associated descriptions are listed which specify the exact room type. The individual codes can be found in the ROOM TYPE CODES section. Please choose the most appropriate code based on the associated description.
3. Net Area
Reflect the size of a room in square feet. If modifications have been made to alter square footage, please provide a sketch of the room(s) with the new dimensions. Square footage is measured from the interior face of the walls.
4. Stations (CAPACITY REQUIRED)
The number of stations should be indicated for the following room types:
110A - Classroom
110B - Teaching Auditorium
110D - Seminar Room
210A - Teaching Laboratory
210B - Computer Teaching Laboratory
210C - Music Practice Room
220A - Special Class Laboratory
350A - Conference Room
410A - Study Room
430A - Open Stack Reading Room
610A - Auditorium
610B - Chapel
610C - Livestock Judging Arena
680A - Meeting Room
680B - Extension Classroom
Indicate the number of seats in the classroom or the number of stations in the lab. This information is required by the Texas Higher Education Coordinating Board for the Classroom Utilization Report. They compare the capacity of the classroom against the actual number of students being taught in a given room, thereby rating TAMU classroom utilization efficiency.
5. Function Code, Part of System, and Percent Prorate
This section describes the specific type of functions which occur in the space AND the TAMU system part with which each activity is associated. Following is the overall list of nine functions defined by the Texas Higher Education Coordinating Board:
6. Assignment of Room Numbers
All rooms will be numbered and appropriately labeled with a unique number. The rooms on each floor opening off of either side of a corridor shall be numbered consecutively in a clockwise direction from the primary entrance which shall be 100. If there is more than one main entrance to the building use the one mutually agreed to by the Building User, the Building Proctor, and the Office of Mapping and Space Information. If a room is not labeled or the label is incorrect, the Building Proctor or other responsible party should be notified to take corrective action (i.e. placement of room number).
Rooms and spaces not opening off a corridor shall carry the room number of the connecting room with an additional suffix letter (108A, B, C, etc.). Letter clockwise, if more than one room is involved. Corridors, vestibules and other areas and spaces which have not been assigned numbers may be assigned numbers for reference in the space inventory.
Other related questions regarding room numbers should be directed to the Building Proctor or the Office of Mapping and Space Information (979) 862-7793.
Within each category, a number of codes and associated descriptions are listed which specify the exact function within that category. The individual codes can be found in the FUNCTION CODES section. Choose the most appropriate code based on the associated description. A laboratory can be used for instruction or research. An office can be used for institutional administration or student service. Most rooms serve more than one purpose, which is why a room can be prorated among three functions.
Each function must be directly associated with a part of the TAMU system. The codes for the TAMU system parts can be found in the PART OF SYSTEM section.
Please refer to the PRORATION OF ROOM FUNCTION & PART OF THE TAMU SYSTEM for a detailed explanation of the decision making criteria.
LATE SUMMER MOVES
Since some departments may be in the process of moving at the time of this update, it may be difficult for them to report final room usages. If you have any questions, please contact the Office of Mapping and Space Information at (979) 845-8661.